Communications Requests

Student Life Communications uses software called InMotionNow to process communications requests (including web updates). Completing this form ensures we have all of the information we need to process your request and that we can do so in a timely manner and priority sequence. Requests submitted via this form populate our project management system which allows us to manage our time and workflow more effectively.  In MotionNow also provides a review environment, where you will be able to review all of your materials and provide feedback online. Please watch the 4 minute tutorial on the InMotion review environment.

In order to use the system you will need to login and password. If you require an account to be set up, please contact Tricia Kenderdine at t.kenderdine@utoronto.ca.

 

Fill out a communications request here

Contents

Services & support Examples of our projects
Products & publications Links and descriptions of current and ongoing projects
Who we are The Communications Team
What we offer How we can help with your communications projects
ASKme ASKme has the answers about Student Life
Essential Grad Guide Consultations Register for consultation

Services & support

The Communications team develops key messages to guide the writing, design and development of materials for students, faculty and staff by collaborating with other Student Life units. We also encourage innovation and knowledge sharing by partnering with units, departments and divisions outside of Student Life.  

Some examples of our projects include:

  • Start @ U of T Books (undergraduate and professional faculty editions)
  • Transition pieces for students entering second, third and final year
  • Essential Grad Guide (partnership with School of Graduate Studies)
  • Nine New Things (Student Life news)
  • Just In Time Slides in Convocation Hall
  • Student Life website
  • Student Life social media (Facebook and Twitter)
  • Consent promotional material
  • HealthyUofT /Mental Health Framework websites and promotional material
  • ASKme program/information hub/online tool
  • Communications summits
Emergency Cards

Products & publications

We produce the following communications pieces and online tools. The ⇔ symbol indicates our support role, where the primary partners are program staff in orientation and transition, graduate life, and/or campus organizations.
 

Who we are

  • Tony Bowman, Director, Student Life Communications
  • Eva Boldt, Student Communications Projects Officer
  • Tara Bunting, Communications Officer
  • Jon Horvatin, Graphic Designer
  • Tricia Kenderdine, Communications Coordinator
  • Sarah Ryeland, Communications Officer, Writing
  • Diana Scattolon, Student Life Officer
  • Laura Philipps, Digital Communications Officer

What we offer

Strategic communications planning

Strategic communications planning involves the creation of a comprehensive communications plan for your project or program that identifies key messages, channels and distribution methods. We recommend this for larger projects or ongoing communication messages. Some examples include the Health & Wellness Centre merger, consent messaging and the CPP anniversary project.

 

Graphic design

To keep the Student Life brand and visual identity intact, we’ve added a full-time designer to our team. We’re able to design everything from postcards and flyers to large-scale banners and signage, program logos, online/digital graphics and more. Please contact us for all of your design needs no matter how big or small!

 

Print production

We have a centralized print budget for ALL printing being done in the division. When we print items together, we can get better rates and see considerable cost savings for the division. We’re also looking into purchasing a commercial-grade printer to do in-house printing that will result in further savings. To do this, we need to get an accurate picture of how much we are printing as a division. Please send all print requests through the communications request form. This includes workshop handouts as well as requests for printing banners, swag, t-shirts or other promotional items.

 

Writing/copyediting

It’s important that all of our written communications are clear, concise and represent the tone and voice of the Division of Student Life. To ensure consistency, we now offer centralized writing/copyediting services. This includes everything from writing copy for a poster or flyer, to website copy. We can also write articles for publication on websites or in various media, such as the U of T Bulletin. Please contact us for all of your writing needs.

 

Digital communications

  • Social media:

We’ve had great success with the centralized U of T Student Life social media accounts, where we provide promotion of your events or programs. We can also develop social media campaigns for your department. Some examples of current campaigns are: #ASKmeUofT, exchange promotions (#CIEUofT, #goabraodUofT), Mental Wellness Month (#bewellUofT) and Housing Services (#HousingHacks). We work with you to develop content on a particular theme, compose posts and graphics and create a schedule for delivery. Responses to posts are always moderated and questions answered in a timely manner.

  • e-Newsletters:

We have a divisional account with MailChimp – software that allows you to easily create and send more engaging e-newsletters. We’ll work with you to develop templates that align with Student Life branding and the new website. We also manage several e-newsletters that can be used to communicate your messages. The new Nine New things e-newsletter is distributed weekly to all students highlighting Student Life events and programs. Note: Due to high volume, not all requests can be accommodated.

  • Digital display slides:

In addition to creating visually appealing and effective digital display slides, we can help you get them up across campus. We have relationships with many offices across campus, including the Faculty of Arts & Science and the libraries. We also manage the Just in Time Slides displayed in Convocation Hall. Note: Due to high volume, not all requests can be accommodated.

 

Photography

We have a high-quality DLSR Camera and staff who can use it, so please contact us with your photography requests. Our resources are limited, but please let us know what you need and we’ll do our best to accommodate your request! We also have a small budget for professional photography at high profile events.

 

Videos

We have a small budget allocated for divisional video production. If you have an idea for a video project, please contact us.

 

Event planning/outreach

We can help you plan conferences, outreach or promotional events. Please contact us for more information.

 

Anything else?

Whatever your communications needs, please contact us through the communications request form. We’re happy to help!

 

Timelines

We want you to look good in all your communications materials, so please be sure to give us ample lead time to process your request.

Most requests take a minimum of two weeks and more complex projects such as annual reports, viewbooks, magazines, large banners, catalogues or reference booklets can take up to four weeks.

If you require print production, please allow at least one extra week. Rush print jobs result in extra costs for the division.

ASKme

Got questions about Student Life? From maps and tips, to key contacts, ASKme has the information you need.

Register for consultation on the Essential Grad Guide

The School of Graduate Studies and the Student Life Communications team are conducting three (3) consultation sessions to assess the Essential Grad Guide publication.

We are looking for first-year graduate students from all three U of T campuses to participate in one of the following sessions:

  • Monday March 21, 1-2:30pm      Grad Room, 66 Harbord Street
  • Tuesday March 22, 12:30-2pm    21 Sussex, Room 321
  • Thursday March 24, 12:30-2pm  Grad Room, 66 Harbord Street

Lunch will be provided. All participants will receive a $15 gift card to the Second Cup.

If you are interested, please register here to participate in the Consultation.

If you have any questions, please contact Tara Bunting at tara.bunting@utoronto.ca