VOTING FOR STUDENT SOCIETIES
Voting for student societies
U-elecT (voting.utoronto.ca) is the online student election system for Student Societies at the University of Toronto to perform their referenda or elections. This page outlines the steps to be taken by the group’s Chief Returning Officer (CRO) to register and use U-elecT. Note that the system does not currently allow for preferential or ranked voting methods.
STEP 1: Fill out the Voting System Agreement Form
Fill out the "Voting System Agreement Form” at least 2 weeks in advance. Email Kristen Wallace (email@example.com) to set up an appointment after filling out the agreement.
To get started, the CRO must make an appointment with the Campus Groups Coordinator at least two (2) weeks prior to when the group will hold its referendum or election.
The CRO will be required to sign an Agreement of the Chief Returning Officer for Use of the Election System before being assigned the role of Student Leader on U-elecT.
STEP 2: Login to U-elecT to set up your referendum or election.
Login to voting.utoronto.ca using your UTORid and password.
STEP 3: Set up your referendum or election in U-elecT
1. Add Election or Add Referendum
2. Enter general information for your referendum or election: Title, Description, Finished Message, Start Time and End Time. The CRO can also click the Preview tab to preview the interface as voters will see it when the election or referendum goes live.
3. Add Ballot and Candidate Information: Position, Description, Allow Ballot Spoiling, Randomize Candidates, Candidate Name and Statement. We recommend that you check both Allow Ballot Spoiling and Randomize Candidates. Allow Ballot Spoiling provides the voter with the option to “protest” where no candidate seems suitable. Randomize Candidates changes the order of the candidates on a ballot for each voter. Randomizing order decreases the likelihood that a disproportionate weight will be given to the first (e.g. primacy effect) or last (e.g. recency effect) candidates on a list.
STEP 4: Select the appropriate voters list(s) and/or add additional lists.
Your voter list is compiled through ACORN (previously known as ROSI) at the beginning of each semester. If there are voters who need to be added to the voter list, use the Add button to upload an additional list of UTORids.
STEP 5: Save your referendum or election
Click Save, and you’re done. Congratulations! Your referendum or election will become available to voters at the Start Time you chose. No changes can be made to the referendum or election once it is in progress.
Note that the U-elecT system does not notify members of your group about your election or referendum. The CRO is responsible for providing the link voting.utoronto.ca to group members.
STEP 6: Stop your referendum or election only if absolutely necessary
The CRO has the option to stop the election once it is underway, but this is NOT recommended – halting an election once it has begun places the integrity of the election at risk. The responsibility for administration belongs to the appointed CRO. The Office of Student Life will not stop or interfere with elections or referenda.
STEP 7: View results of your referendum or election
Results will be available to the CRO for three (3) weeks after the elections or referenda are completed. The CRO should download results and report back to their executive as necessary. If assistance is required, the Office of Student Life will only submit results to the CRO.
STEP 8: In the case of grievance
The CRO is responsible to uphold the group’s grievance procedures based on the group constitution and/or by-laws. The Office of Student Life does not address complaints resulting from the use of U-elecT. All grievances must be submitted directly to the group’s CRO.
Information Sessions for Student Society/Course Union Chief Returning Officers
Chief Returning Officers (CROs) who have been confirmed and added to the U-Elect system are invited to attend a CRO Information Session where they will receive an overview of U-Elect system (voting.utoronto.ca), learn about best practices for holding an election on campus, and think about increasing democratic engagement. These interactive sessions are designed to ensure that CROs get hands on experience with the system and can ask questions they need to proceed in creating their own election.
- Friday, September 13, 2019 1 – 2 p.m.
- Friday, October 11, 2019 2 – 3 p.m.
- Friday, October 25, 2019 1 – 2 p.m.
- Monday, November 18, 2019 3 – 4 p.m.
- Friday, January 31, 2020 1 – 2 p.m.
- Friday, February 7, 2020 11 a.m. – 12 p.m.
- Friday, February 28, 2020 1 – 2 p.m.
- Thursday, March 12, 2020 11 a.m. – 12 p.m.
- Friday, March 27, 2020 11 a.m. – 12 p.m.
Please register when you submit the Agreement of the Chief Returning Officer for Use of the Election System.
If you have already submitted it without registering, please RSVP to Kristen Wallace at firstname.lastname@example.org.
Training is for elected/nominated Chief Returning Officers (CROs) of officially recognized student societies and course unions. CRO agreement with corresponding documentation must be received prior to attendance.